Organizing for Success (Cont.)

Your second "Your Turn" assignment in Chapter 6 was to add the printed charts you created in Assignment 5 to your notebook behind the appropriate tabs. This includes filing Pedigree Charts like the one below behind a "Pedigree" tab. Notice in the Legacy sample below that the Family Group Record (also called MRIN) numbers are directly across from the husband's marriage (m) date in brackets.

Pedigree Chart

The Family Group Records should be filed behind a beige divider page labeled Family Group Records, but each family group record should be divided by the buff colored numbered tabs. Then they should be in numerical order by their MRIN numbers. Don't forget to print your documentation notes on those Family Group Records.

Next, you were asked to file the original documents, such as photocopies of census records, photographs, original certificates, newspaper clippings, etc., behind the printed copy of the Family Group Record to which those documents apply. This is usually done behind the Family Group Record where the individual to whom the document most directly applies appears as a married adult.

If he or she never married, the documentation, photos, and miscellaneous materials pertaining to that individual could be filed behind his or her parents' Family Group Record. This way, you will always know where to find the originals because you have set up a rule on how this filing should be accomplished.

So be sure to set up your own set of rules for filing in your notebooks. A set of rules that I set up for my client binders is found in the FileYourPapers.com website. You can download it and modify it to match your own situation.  Put one copy in the front of your notebook so others will know how to find things if anything ever happens to you.



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